By-Laws



of
THE INTERNATIONAL SOCIETY
FOR COMPUTER ASSISTED
ORTHOPAEDIC SURGERY
 

ARTICLE VI
Officers


Section 1.

The officers of the Society shall be:
  • A President, President-­Elect, and Past President. Each is elected during the Society Annual meeting for a one-­year term. The President is responsible for organizing the Society Annual meeting. The President-­Elect is elected for one year prior to the Annual meeting. The President becomes the Past President upon the completion of his/her term for one year.

  • A Chairman, Chairman Elect, and Past Chairman. Each is elected during the Society Annual meeting. The Chairman is responsible for broad, mid-­ and long term planning and promotion of the Society. The Chairman is elected during for a three-­year term and can be re-­elected for a single additional term of up to three years. The Chairman-­Elect is elected for one year prior to the Annual meeting. The Chairman becomes the Past Chairman upon the completion of his/her term for one year.

  • A Secretary General, Treasurer, and Program Committee Chair. Each is elected during the Society Annual meeting for a three-­year term and can be re-­elected for a single additional term of up to three years. In addition, the Secretary General becomes the Past Secretary General upon the completion of his/her term for one year.

If possible, the mentioned officers shall equally represent by their education and activities members of the technological side and the clinical side of Computer Assisted Orthopaedic Surgery.
The inauguration of the President shall take place during the banquet of the Annual Meeting.
During the term of Presidency, the President shall automatically be appointed member of the Program Committee. The President shall be entitled to attend Committee Meetings but shall not be obliged to take part in the abstract review process.
All other officers shall be elected at the Annual Meeting and shall take office at the final Business Meeting of the same Annual Meeting.


Section 2.

The Chairman shall be the principal Executive Officer of the Society and shall in general supervise and control all of the business affairs of the Society. The Chairman is chosen by the Executive Committee based on recommendations by the Search Committee and is approved by voting in the General Assembly. The Chairman shall preside at all meetings of the members and will serve as Chairman of the Executive Committee. The Chairman will sign with the Secretary General or the Treasurer any legal instrument which the Executive or Membership Committee has authorized to be executed. The Chairman shall appoint all committees, except those specifically otherwise provided for in the By-­Laws, and shall be exofficio members of all committees except the Nominating Committee. The Chairman is a member of the Executive Committee for five years: one year as Chairman-­Elect, three years as Chairman, and one year as Past Chairman. If re-­elected for an additional three-­year term, the Chairman will be part of the Executive Committee for at most eight years. It is the Chairman duty to coordinate with the President all aspects related to the Society Annual Meeting.
The President is responsible for organizing the Society Annual Meeting. The President is chosen by the Executive Committee based on the Conference Site bidding process. The President is a one-­year position. The President is a member of the Executive Committee for three years: one year as President-­Elect, one year as President, and one year as Past President. The President is in charge of coordinating with the Program Chair and the Secretary General to define all the organizational and content aspects of the Annual Meeting.


Section 3.

The President shall preside at the meetings of the Society in the absence or upon the request of the Chairman. In the event of the death or incapacity of the Chairman, the President shall assume the duties of the Chairman till the chairman elect takes over or is elected.

Section 4.

The Secretary General shall keep Minutes of the Meetings of the Executive Committee and of the General Assembly of the Society. The Secretary General will see that all notices are duly given in accordance with the desires of the members and the officers of the Society. The Secretary General shall keep a register of the addresses of each member which shall be furnished to him by each member. The Secretary General shall maintain the correspondence of the Society and keep records of all meetings of each Committee and in general perform all duties incident to the office of Secretary General, have charge and custody and be responsible for all funds and assets of the Society.
The Treasurer shall receive and give receipt for money due and payable to the Society from any source whatsoever, and to deposit all such money in the name of the Society in such banks and depositories as shall be appropriate. The Treasurer shall collect all funds and subscriptions and keep an itemized account of receipts and expenditures and present a report to the Society on an annual basis.

ARTICLE VII
Subscriptions and Dues


Section 1.

The annual subscription dues for active and corporate members shall be USD 150.00. It can be changed by the proposal to and approved by the General Assembly. The annual subscription dues for institutional members shall be USD 400.00. The liability for all categories of members shall explicitly be limited to payment of the individual subscription dues.

Section 2.

There shall be two different annual subscriptions for Sponsorship Corporate. Fees and associated conditions of Sponsorship Corporate can be changed by the proposal to and approved by the General Assembly.
  • USD 2’500.00, which will include a link on the web page of the Society, recognition of sponsorship at the annual meetings, nomination of two corporate memberships (membership fees waived), and one seat on the Commercial Partners Committee.

  • USD 1’000.00, which will include recognition of sponsorship at annual meetings and on the web page of the Society and nomination of one corporate membership (membership fees waived).


ARTICLE VIII
Committees


Section 1.

Executive Committee
The Executive Committee shall be composed of the President, the President-­Elect, the Past President, the Chairman, the Chairman-­Elect, the Past Chairman, the Secretary General, the Past Secretary General, the Treasurer, the Program Committee Chair. In addition, a Member-­At-­Large shall be selected for a three-­year term through nominations and an email vote by the Executive Committee one month prior to the Annual Meeting.
Up to six more Executive Members will be selected by the Executive Board for the following designated roles:

  • Fellowship coordinator: is responsible for organizing the international fellowships program. The coordinator will look for Fellowship candidates and for Centers that offer facilities for CAOS surgeons training. The coordinator will then match between them.

  • Research projects coordinator: is responsible for coordinating research interests and initiatives from researchers for multi-­center trials. The coordinator will to get people in contact, help look at the proposals for research and guide the researchers.

  • Literature coordinator: is responsible for looking at the evidence in the field of CAOS and arrange it systematically, update it every month to keep the members and public informed of the progress.

  • Membership coordinator: is responsible for devising and proposing strategies to attract new members and increase the strength of the society and spread it around the world.

  • National societies coordinator: is responsible to coordinate efforts with the National and Regional CAOS societies, help create new ones, and see how we can benefit each other in progression of the cause.

  • Website coordinator is responsible for keeping the website up to date from the activities going on around the world and our society and its members achievements.

Note that one person can more fulfill than one role, and roles can be fulfilled by Executive Board members holding other posts, e.g. Past Secretary General.
The President, President-­Elect, Past President, Chairman, Chairman-­Elect, Past and Chairman will rotate and serve as described above. The Secretary General, Treasurer, Program Committee Chair, and Elected Members will serve for three-­year periods and can be re-­elected for a single additional term of up to three years. The Member-­At-­Large will serve for a three-­year period and cannot be re-­elected. The Past Secretary General will remain on the Executive Board for a year to ensure continuity.
The Executive Committee shall meet twice during the Annual Meeting, and shall hold a third meeting by conference call on the Saturday prior to the Annual Meeting of the American Academy of Orthopaedic Surgeons.


Section 2.

Program Committee
The Program Committee shall consist of up to fifteen members, plus the President and the Secretary General. The members but not the President and the Secretary General shall serve staggered two year terms, two members being replaced each year. The Chairman shall be the elected member. The President shall serve on the committee in order to coordinate meeting activities and the meeting schedule with the paper selection process, but shall not be obliged to take part in the abstract review process. The Program Committee will meet/communicate no later than seven weeks after the abstract submission deadline to finalize the selection process and the Annual Meeting program.
In its deliberations the Program Committee shall classify papers into the following categories:
  • Accepted for the Annual Program as oral presentation.

  • Accepted for the Annual Program as special poster presentation.

  • Accepted for the Annual Program as poster.


Section 3.

Advisory Committee
The Advisory Committee will serve as an advisory body to the Executive Committee. The Advisory Committee Chair will be the Society Chairman. Secretary general will also form part of this committee for executive and information purpose and to provide committee with present knowledge.
Prominent active members of the CAOS community that are neither on the Executive Board nor on the Program Committee will form it. They include former CAOS Presidents, Chairman, Secretaries General, Treasurers, members of the Program Committee, industry executives and other prominent members of the community. They will be installed and removed by the Executive Committee based on their activities. They will meet with the Executive Committee once a year during the conference. They will be called to provide advice and perform specific actions on an ad-­hoc basis as necessary. There is no term and no limit to the size of the Advisory Committee.


Section 4.

Other Committees
Provision is made by the inclusion of this section for the creation of other standing or ad hoc committees that may be appropriate for fulfilling the objects, purposes and scopes of the Society. The nomination committees can be formed by the executive to make recommendations on need basis. Regional and national representatives may also be formed as part of a committee.

ARTICLE IX
Amendments to the By-Laws


Section 1.

All proposed amendments/alterations to the By-­Laws shall be submitted in writing to the Secretary General. These shall be distributed to the membership at least one month before the meeting at which time they are to be voted upon.
Under special circumstances the Chairman may recommend that the three month waiting period be waived and the proposed amendment/alteration be submitted in writing at the Business Meeting, This amendment/alteration will be voted upon at the Business Meeting at the same Annual Meeting.

ARTICLE X
Dissolution


Section 1.

The dissolution of the Society may be resolved upon at any time. The Society will automatically seize to exist legally in the event of its insolvency or if there cannot be elected the President, the Chairman, the Secretary General and a Treasurer in accordance with the By-­laws.

Section 2.

After the dissolution of the Society, the remaining assets shall be transferred to an institution with an equal or similar purpose. The distribution of the remaining assets to the members of the dissolved Society is not possible.
 
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